Product Description

The HR Module application is developed by Reyada Business Services & Consulting Co. as a partner to Bitrix24. The application is designed to provide a complete Human Resources management solution within Bitrix24. Upon installation, it automatically sets up five customized business processes to support HR functions:

1. Hiring Process – Manages candidate interviews, CV uploads, expected salary, LinkedIn profiles, and hiring documentation.
2. Employees Information – Stores structured employee data (department, salary, hiring date, HR numbers).
3. Hiring Request – Handles internal recruitment requests, approvals, and hiring criteria.
4. Onboarding Process – Organizes onboarding steps such as training courses, assessments, and equipment tracking.
5. HR Letter Requests – Manages requests for salary certificates, employment verification letters, visa letters, and more.

The application is installed directly from the Bitrix24 Marketplace and follows Reyada’s Privacy and Pricing policies.

Product Use

This Privacy Policy and Agreement become effective upon Your download and use of the HR Module application.

• Use of the product is at Your own risk.
• You are responsible for ensuring that Your use of the application complies with applicable laws and HR data protection regulations in your jurisdiction.
• Reyada is not liable for damages, whether direct or indirect, resulting from Your use of the HR Module.
• You agree to defend and indemnify Reyada and hold Reyada harmless from any claims, losses, damages, or expenses arising from Your business operations using this product.

What Information Does the Product Obtain and How Is It Used?
User-Provided Information

When using the HR Module, You may provide information such as:

• Candidate Data: CVs, LinkedIn profiles, salary expectations, hiring documentation.
• Employee Data: Department, salary, hiring date, HR numbers, and related details.
• Recruitment Requests: Internal approvals, job requirements, and hiring criteria.
• Onboarding Data: Training progress, assessments, feedback, and equipment assigned.
• HR Letter Requests: Information required to generate certificates or official letters.

We may use this information to:

• Deliver and improve the functionality of the HR Module.
• Provide notifications, system alerts, and important updates.
• Offer support, respond to inquiries, and ensure smooth operation of the application.
• Share required notices and marketing promotions related to Reyada’s services.

Automatically Collected Information

The HR Module may automatically collect certain information such as:

• The Bitrix24 environment and operating system details.
• Usage patterns and process execution data (e.g., number of requests or workflows triggered). This information may be stored in the system database and transferred to Reyada under certain circumstances, for example when diagnosing technical issues.

Do Third Parties See and/or Have Access to Information?

Yes, but only in specific and limited cases.

We may disclose user-provided and automatically collected information:

• As required by law, regulation, or legal process.
• When necessary to protect the rights, safety, or security of Reyada, You, or others.
• To trusted service providers who work on Reyada’s behalf and adhere to this Privacy Policy.

We do not sell or rent user data to third parties.

Opt-Out Rights

You can stop all collection of information by the HR Module at any time by uninstalling the application from your Bitrix24 environment using the standard uninstall process.

Data Retention and Management

• We will retain user-provided data for as long as You use the application and for a reasonable time thereafter.
• If You would like us to delete data submitted via the HR Module, please contact us at info@reyadabusiness.com, and we will respond within a reasonable timeframe.
• Please note: some data may be essential for the application’s proper functioning or may need to be retained under applicable laws.

Children’s Privacy

The HR Module is not intended for use by children under the age of 13. Reyada does not knowingly collect data from children. If a parent or guardian becomes aware that a child has provided data without consent, please contact us at info@reyadabusiness.com, and we will delete such data promptly.

Security

We take the security and confidentiality of Your data seriously. Measures include:

• Limiting access to authorized employees and contractors.
• Using electronic and procedural safeguards to protect information.

However, no system is entirely immune to security breaches. While Reyada strives to protect data, absolute security cannot be guaranteed.

Changes to This Policy

This Privacy Policy may be updated periodically. Updates will be posted along with the HR Module application listing or on Reyada’s website. Continued use of the application indicates acceptance of the updated policy.

Your Consent

By using the HR Module, You consent to Reyada’s processing of data as described in this Privacy Policy. “Processing” includes collecting, storing, using, combining, and disclosing information.

Contact Us

If You have questions regarding this Privacy Policy or Reyada’s data practices, please contact us: info@reyadabusiness.com